Starting an Open Source Program Office (OSPO) can seem like a daunting task, especially when every organization has its unique needs, strategies, and constraints. However, with the right approach, you can set up a successful OSPO that brings significant benefits to your organization. In this article, we dive into a section from a recent OSPO 101 webinar we did with LeanApp Sec by Endor Labs, where we explore key steps to help you navigate the process of establishing your OSPO. If you’re wondering where to begin, here are some essential guidelines to get you started.
You can watch the full webinar here: OSPO 101 – What is an OSPO?
1. Identify a Leader (Maybe It’s You!)
The first step in establishing an OSPO is identifying a leader who will drive the initiative forward. This doesn’t necessarily mean you need to be in a top management position; you could be the catalyst that champions the cause within your organization. If you’re passionate about open source and its potential impact, take the initiative. On the other hand, if you’re looking for someone to lead, this person should have direct oversight, responsibility, and management of the company’s open-source activities.
2. Communicate Organizational Benefits
One of the most critical aspects of starting an OSPO is understanding and clearly communicating the benefits it will bring to your organization. An OSPO can improve security, aid in developing Software Bill of Materials (SBOMs), ensure license compliance, and help manage licensing obligations. The answer to whether an OSPO is beneficial is almost always a resounding YES. However, it’s essential to tailor your communication to resonate with your organization’s specific goals and challenges. Clear communication of these benefits is crucial to gaining support from your peers and leadership.
3. Define Operations and Boundaries
Once you’ve identified the leader and communicated the benefits, the next step is to define the OSPO’s operations and boundaries. What will the OSPO do? Where will it apply, and which parts of the organization will it not touch? It’s vital to clarify the OSPO’s responsibilities, whether it’s focusing on license compliance, SBOM generation, or overall risk reduction. Knowing what’s important to your organization and why will help you establish a clear and focused OSPO that aligns with your organization’s goals.
4. Seek Feedback and Buy-In
Engagement is key to the success of an OSPO. Engage with different departments and teams within your organization to understand how they currently manage their use of open source. You might discover existing practices that can be leveraged or gaps that need addressing. Gathering feedback and securing buy-in from stakeholders ensures that the OSPO is not just a top-down initiative but one that is supported and embraced across the organization.
5. Find an Executive Champion
Having an executive champion can be a game-changer for your OSPO. Executives have the influence and authority to provide the necessary support, make critical introductions, and emphasize the importance of the OSPO to the broader organization. Their backing can also help secure the resources and funding needed to make the OSPO a success.
6. Find a Home for the OSPO
Finally, determine where the OSPO will report within your organization. This decision is important as it can affect the scope and focus of the OSPO. For example, if the OSPO’s primary focus is on security, it might report to the Chief Information Security Officer (CISO). Alternatively, if it covers a broader range of functions, it might reside within Engineering. The decision may ultimately come down to where the OSPO can receive the most support and funding.
Closing Thoughts
Starting an OSPO is a journey that requires careful planning, clear communication, and strong leadership. By following these steps, you can lay a solid foundation for a successful OSPO that meets your organization’s unique needs. If you have any questions or find yourself stuck at any point in the process, don’t hesitate to reach out for guidance. We’re always here to help!